Executive Assistant - CEO/Executive Team ID-2146

Desciption

  • Provide high-level confidential administrative support to CEO, CFO and the Senior Leadership team as required.
  • Manage and maintain CEO's calendar of appointments, schedules, and travel arrangements.
  • Arrange & coordinate meetings/events (Board retreats, management dinners)
  • Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Prepare the CEO's monthly expense summary - personal and business-related expenses.
  • Consult with Leadership team on behalf of the CEO.
  • Prepare reports, presentations (investor, Boards, partners) and memos when required.
  • Utilize Word, Excel, PowerPoint creating, agendas, reports, special projects, and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for executives.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
  • Manage the Executive's contacts.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Welcome the Executive’s guests by greeting them - on the phone or in person directing inquiries.
  • Organize complex calendars and schedules, resolving any scheduling issues.
  • Manage all CEO's memberships & subscriptions and their renewals / payments.
  • Maintain both paper and extensive electronic filing system (Outlook and other).
  • Maintain staff/employee files in CEO's office and assist with new Executive onboarding.

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Requirements

  • Bachelor’s Degree
  • 7+ years of experience in a fast-paced personal support role within an office environment.
  • Ability to travel as needed to event or meetings (approximately 1 x/month).
  • The ability to flex and work across multiple time zones as needed
  • Strong written and verbal communication skills, with the ability to interact effectively across various levels of the organization.
  • Proven ability to multitask, prioritize, and manage time effectively in a dynamic environment.
  • Strong understanding of confidentiality and commitment to maintaining discretion.
  • Exceptional attention to detail, follow-through, and organizational capabilities.
  • A collaborative team player who thrives in a supportive environment and enjoys contributing to a cohesive team.
  • Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.
  • Superior customer service and interpersonal skills.
  • Proactive approaches to problem-solving and decision-making

Executive Assistant - CEO/Executive Team ID-2146

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